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Learn how to Write a Job Acceptance Letter

job acceptance letter

A proper letter that tells your future employer that you’ve got accepted the job provide is named a job acceptance letter. Except said in any other case, a job acceptance letter additionally implies that you settle for all of the phrases and situations, comparable to becoming a member of date, work timing, and wage. Earlier than accepting the job provide, you should preserve sure factors in thoughts. We will even share a template and pattern job acceptance letter to your reference. 

  1. What’s a job acceptance letter?
  2. Steps to put in writing a job acceptance letter
  3. Pattern letters
  4. Key takeaways

What’s a job acceptance letter?

After you have cleared the choice strategy of the corporate you’re making use of for, you’ll obtain a suggestion letter stating sure phrases and situations comparable to your job title, wage, becoming a member of date, contract (if any), and extra. After totally reviewing the provide letter, you possibly can ship a job acceptance letter stating that you’ll settle for the provide. 

Earlier than sending the job acceptance letter, just be sure you consider the provide intimately. Ask for an official written provide as an alternative of a telephone name. This lets you assessment the content material rigorously and negotiate the phrases if required. A job acceptance letter could appear profitable and enticing if you’re keen to affix. Nevertheless, as mentioned through the interview, you should make sure you examine if the provide aligns together with your expectations. You can too take up a free efficient communication course and enhance your communication expertise.

Steps to put in writing a job provide acceptance letter

A job acceptance letter acts as a report for future reference and also can be sure that you begin your new job on a extra optimistic word. Listed here are just a few key factors to contemplate whereas writing the acceptance letter. 

1. Evaluate the provide letter 

Perceive the phrases of the provide letter, comparable to becoming a member of date, wage, working hours, and extra. If the HR supervisor has briefed you on the method, ensure you keep on with it. All the time be happy to ask the recruiter for additional clarification if wanted. 

2. Point out the date 

Writing the date in your acceptance letter is an efficient observe and acts as a report for future reference. In case you are writing the date earlier than your identify and deal with, then make sure that to align it to make it seem within the prime proper nook. 

3. Embrace identify and deal with

Be certain that you write your identify and deal with as it can assist the employer simply contact you at once. Additionally embody the recipient’s identify and deal with in your acceptance letter. 

4. Write a transparent topic line

In case you are sending a brand new e-mail, be sure that you clearly point out that within the topic line. For instance, you possibly can say, “Settle for the Job Provide.” In case you are replying to an present mail thread, then retain the earlier topic line. 

5. Add a salutation

It is very important deal with the recipient with an applicable salutation as it’s a skilled letter. For instance, you possibly can say, “Expensive Sir/Madam,” or “Mr./Ms.” adopted by their identify. 

6. Categorical gratitude

Since you may be beginning a brand new job or getting into a brand new profession, you will need to take this chance to thank the employer for choosing you. Categorical gratitude and present appreciation to your new employer. 

7. Settle for the phrases of employment

Make a proper assertion that you’ve got accepted the job provide. You can too record some essential facets comparable to begin date or wage and point out that you just settle for the identical. 

Additionally Learn: Learn how to Negotiate Wage With HR

8. Signal the job acceptance letter

Affix your signature on the backside of the letter with a closing salutation comparable to “yours sincerely.” Write your identify as properly. I

9. Proofread your letter

After you might have written the acceptance letter, it’s at all times a greatest observe to proofread it earlier than sending it. Be certain that you examine for any grammatical errors or language errors. Test for typos and write professionally with a easy font. 

10. Follow the deadline

Sticking to the deadline will make sure you go away impression on the employer. Sending the acceptance letter late can act as a unfavourable for the employer. Observe up with the employer to make sure they’ve acquired the acceptance letter. 

Pattern letters 

Pattern 1:


[Your Name]

[Your Address]

[Your Contact Details]



[Recipient’s Name]

[Recipient’s designation]

[Recipient’s Office Address]

Topic: Job Provide Acceptance – [Your Name]

Hiya [Employer’s Name],

Thanks for providing me the content material editor place at your organization. I’m excited to just accept the job and look ahead to turning into a precious member of your workforce. 

Thanks once more for this chance. I’m desirous to get began and contribute to your organization’s success. 

[Your Name]

Pattern 2:

Expensive Patrik, 

Thanks for formally providing me the Content material Author place at XYZ. I’m thrilled to formally settle for the job provide.    

As we mentioned over name, my beginning compensation shall be 5$5,000 yearly with two weeks of paid trip. I’m conscious that my wage shall be used to cowl the price of my medical health insurance.

That is to substantiate that I shall be beginning on Monday, April 2nd. Please let me know if there may be the rest I have to do at the moment or on the primary day of labor.

I’m trying ahead to working with you. 

Finest Regards,

Pattern 3: 

Sub: Accepting the Job Provide

Expensive Mr/Ms {Recipient’s Identify},

I’m scripting this in reference to the job provide dated August 14th confirming my choice for the content material supervisor place with XYZ. I’d like to thanks for this chance. With nice pleasure, I settle for this place at your respected firm. 

As mentioned over name, my wage shall be $80,000 yearly, and I’ll have a five-day work week with versatile timings. My bundle additionally consists of the next advantages (record of advantages). 

I’m trying ahead to working with you. Thanks once more for the chance. 

Yours Sincerely,
{Your Identify}

Pattern 4: For Negotiating Phrases of the Provide Letter

Expensive [Employer name], 

I’m happy to obtain a suggestion of employment for the place of senior advertising supervisor at your organization XYZ ltd. I’ve been trying ahead to working with you for a very long time. 

Per my provide letter, the becoming a member of date is tenth August 2022; nonetheless, I’ve to attend my sister’s marriage ceremony on the identical day. On this regard, I request you to push my becoming a member of date to twelfth August 2022. We will additional focus on this over a telephone name. 

I formally settle for all different phrases of employment. Thanks for the chance. Wanting ahead to becoming a member of the workforce on the earliest. 


Key takeaways

Listed here are sure key takeaways from the weblog:

  • Fastidiously learn by the phrases of the job provide. 
  • Be certain that you obtain the provide in a written format. 
  • Formally accepting the provide by a letter or e-mail is an efficient observe because it provides you proof of report and eliminates any future misunderstandings.
  • Write a transparent and concise topic line.
  • Whether or not you settle for the provide by a letter or an e-mail, ensure you proofread it. 


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